How do you put your signature on an email

Email signatures add a bit of polish and help people get in contact with you. But manually writing out your name and contact information in every message is tedious -- and unnecessary. Automatic signatures save you from having to repeatedly write your contact information on every response. 

If you use Microsoft Outlook for correspondence, you can automatically add a signature to your emails. Here's how for desktop and mobile.

How to set up your Outlook email signature on desktop

There are a couple of different ways to get to the signature section in Outlook, but this is the one I find easiest: 

1. Open and sign into Outlook in your browser.

2. Click the settings gear in the top right corner.

3. Type in "email signature" in the search bar, and click that option from the drop-down menu. 

4. In the Email signature box, type the signature you want to appear in your emails. This can be just your name, or can also include your contact information, company logo and any other information you'd like to share. 

5. Optional: You can choose to automatically include your signature in new messages and/or messages you forward and reply to by checking those boxes underneath the signature box. 

While this is the quickest way to add a signature, you can also click View All Outlook Settings instead of searching for "email signature." From there, click Compose and Reply to get to the signature editing section of Outlook. 

Once you've composed a signature, you can exit and click New Message to see what it looks like. 

How to set up your email signature on iOS and Android

1. Download the Outlook app and sign in.

2. Tap the Outlook icon in the upper left corner. If you're using iOS, you'll tap the icon in the top left as well, but it'll be an icon with the first letter of your name. 

3. Tap the Settings gear icon in the bottom left. 

4. Scroll down and choose Signature. By default, your signature says "Get Outlook for Android" or "Get Outlook for iOS," depending on your device. 

5. Tap Signature and clear the message field.

6. Type in your name and/or contact information. Tap the checkmark on Android. If you're working on iOS, it'll save automatically. 

Have you ever been sending an email and wanted to sign off with a handwritten signature? Maybe it's an important email that requires a signature for disclosure, or perhaps you want to add a personal touch to your email.

In the past when everything was pen and paper, there were no issues with signing a letter, but we're in the twenty-first century where everything is meant to be easier, yet somehow adding a handwritten signature isn't as simple as adding a bit of scribble...or is it?

Here are some ways you can digitally sign your email:

The Old Fashioned Way

1. Write your signature on a piece of paper.
2. Using a scanner, insert the piece of paper and scan it, saving it as a .gif, .png or .jpg.
3. Open your email client and insert your saved image.
4. Using your email client's image tools, crop the scanned signature and scale it down to size.

The Mobile Way

1. Write your signature on a piece of paper.
2. Using your mobile phone, open your camera app and take a photo of your handwritten signature.
3. Send the photo from your phone to your email address.
4. Once received, save the image to your computer then insert it into your email.
5. Using your email client's image tools, crop the scanned signature and scale it down to size.

The Smart and Faster Way

1. Head over to Signature Maker.
2. In the box, draw your signature using your mouse just like you would with a pen and paper.
3. Click Save then Download Signature #1.
4. An image of your handwritten signature will be saved to your Downloads folder.
5. Insert the image into the end of your email to sign off!

The Designer's Way

1. If you have a pen tablet handy, this is a great way to transfer your signature from pen to email.
2. Open your drawing software such as Adobe Photoshop, Adobe Illustrator, Corel Draw etc.
3. Using your pen and drawing tablet, write your email signature out onto the screen.
4. Crop and save your signature as a .png, .gif or .jpg.
5. Insert the image into the end of your email to sign off!

If you really want to come across as professional, it's best to add your handwritten signature into an email signature. We've added some great examples for you below which have all been created by Email Signature Rescue users.

How do I put a Signature on my Outlook email?

How can I put my Signature on an Gmail?