What papers do you need to get a passport

You need to upload documents (e.g. candidate’s passport page showing personal particulars) when submitting an S Pass application.

Documents required

• Personal particulars page of candidate’s passport.
  
  If the candidate’s name on the passport differs from that on their other documents, please also upload an explanation letter and supporting documents (e.g. deed poll). 
• Company’s latest business profile or instant information registered with ACRA.

If the institution is not found in the application form's drop-down list, you need to upload the following additional documents:

• Education certificate
• Verification proof from one of these sources:
  • Center for Student Services and Development (CSSD)
  • Background screening companies 

• Education certificate
• Verification proof from a background screening company 
• Transcripts or marksheets for all semesters stating the college attended

• Education certificate
• Verification proof from a background screening company 

We may ask for other documents when we review the application.

For non-English documents, you must upload the original document together with an English translation as 1 file. The translation can be done by a translation service provider.

Verification proof requirements

Employers are responsible for ensuring that their candidates’ qualifications are genuine and were awarded by accredited institutions.

If you’re asked for a verification proof, it must meet these requirements. 

Educational certificates certified by a notary public are not accepted as a form of verification proof.

You need to upload additional documents for the following:

For healthcare professionals, lawyers, football players or coachesShow

You need supporting documents from the respective professional bodies:

For employees in a food establishmentShow

A copy of the foodshop licence issued by Singapore Food Agency (SFA).

If you have a new establishment and don’t have the licence yet, you can submit a copy of the “Application for Foodshop Licence” letter issued to you by SFA.

Short (abstract) versions of Texas birth certificates that are missing the capital letter "I" after the date filed will not be acceptable for passport purposes. Abstracts from California are not accepted by the U.S. Department of State.

Proof of Identity

A valid state or federally issued picture ID such as driver's license, ID card, military ID, passport book or card.

DS-11 Form Options (Application for a U.S. Passport)

A completed passport application (form DS-11) for both first time and renewal in-person applicants. This form is available in our office or at the US Department of State website. Please complete this form online and bring it with you to our office to save time

• The only application our office can process is the form DS-11.
• If you are printing the DS-11 at home, please make sure the form prints on two separate pages – not front and back.
• If you are eligible to renew through the mail (using the form DS-82) please confirm eligibility and follow the US Department of State website to submit the application on your own. **We cannot mail this form for you.**

Passport Photos

US Passport size: 51mm x 51mm/2" x 2". Don’t worry about getting your photo done somewhere else as we provide passport and visa photo services. 

Payment

Payment must be made by a check or money order payable to the U.S. Department of State. For further questions, please refer to the US Department of State website.

Note: Clients are reminded to bring their complete sets of documents, including originals and photocopies, for their own convenience. 

         A. ADULT NEW APPLICANT

               1. Personal appearance
               2. Accomplished application form
               3. Original copy of Philippine Statistics Authority (PSA) Authenticated Birth Certificate on Security Paper
               4. Married females must also submit Original copy of PSA Authenticated Marriage Contract on Security Paper or Report of Marriage
               5. Original and copy of any of the following Valid IDs:

ØSocial Security System (SSS)/ Government Service Insurance System(GSIS)
ØUnified Multi-Purpose Identification (UMID)Card
ØLand Transportation Office (LTO) Driver's License
ØProfessional Regulatory Commission (PRC) ID
ØOverseas Workers Welfare Administration (OWWA) / Integrated Department of Labor and Employment (iDOLE) card
ØCommission on Elections (COMELEC) Voter's ID,  Voter's Registration Record from COMELEC Head or Regional Office
ØPhilippine National Police (PNP) Firearms License
ØSenior Citizen ID
ØPersons with Disabilities (PWD) ID

          B. SUPPORTING DOCUMENTS
In addition to the core requirements, the following supporting documents will be further required in the following cases:

              1. In case of Late Registered Birth Certificate:

• If Birth Certificate was registered at least ten (10) years ago, application will be treated as a regular application, and no additional supporting documents will be required
• If Birth Certificate was registered less than ten (10) years ago, applicant must submit IDs that pre-date the late registration
• If applicant has no IDs that pre-date the late registered Birth Certificate, applicant must produce current IDs and National Bureau of Investigation (NBI) Clearance

             2. In case applicant has NO Birth Certificate or Report of Birth:

• If applicant is born AFTER 1950:

Applicant must first file for late registration with the Local Civil Registrar or Consular Office with jurisdiction over the place where applicant was born. Applicant will then submit the original copy of the PSA authenticated late registered Birth Certificate with the requisite supporting documents and IDs that pre-date the late registration.

• If applicant is born ON OR BEFORE 1950:

Applicant must submit original copies of PSA Authenticated Certificate of No Birth Record and Affidavit of Two Disinterested Persons attesting to the identity of the applicant.

            3. If an applicant's marriage has been dissolved and wants to revert to her maiden surname

        • Applicant must submit the original copy of the annotated PSA Marriage Certificate (MC) or Report of Marriage (ROM) stating that the marriage has been dissolved; OR
        • Alternatively, if annotated MC or ROM from PSA is not yet available, applicant must submit a Certified True Copy of the Court Order dissolving the marriage and a Certificate of Finality from the court.

           4. If applicant has lacking data in Birth Certificate or Report of Birth

        • Applicant must submit proof of filing of supplemental report or correction from the Local Civil Registrar (LCR)

           5. If applicant has discrepancy in data in Birth Certificate / Report of Birth and other documents

        • Discrepancy in first name:
Applicant must submit a copy of the petition and supporting documents for correction of first name filed with LCR or consulate
        • Discrepancy in other data:
Applicant must submit annotated birth certificate authenticated by PSA reflecting the corrected entry

           6. If applicant is a Dual Citizen

         • Original PSA authenticated Birth Certificate/Report of   Birth and Original Identification Certificate issued by the Philippine Foreign Service Post (FSP) or the Bureau of Immigration (BI) and a photocopy
         • Government issued IDs (Philippine or from country of second citizenship)

          7. If applicant is a Naturalized Filipino Citizen

         • Identification Certificate of Naturalization from BI

          8. If applicant obtained Filipino citizenship by Election

         • Affidavit of Election of Philippine Citizenship
         • Identification Certificate of Election from BI

          9.    If applicant has been granted by Act of Legislation

         • Certified true copy of the law granting citizenship
         • Foreign Birth Certificate authenticated by Philippine FSP

REQUIREMENTS FOR PASSPORT RENEWAL (FOR ADULT APPLICANTS)

APPLICATION FORMS click here

         A. Renewal of Green Passports and any older passports

TREATED AS A NEW APPLICATION

           1. Personal appearance
           2. Accomplished application form
           3. Philippine Statistics Authority (PSA) Authenticated Birth Certificate on Security Paper
           4. Married Females must also submit Original PSA Authenticated Marriage Contract on Security Paper or Report of Marriage
           5. Original and copy of any of the following Valid IDs:

ØSocial Security System (SSS)/ Government Service Insurance System (GSIS)
ØUnified Multi-Purpose Identification (UMID) Card
ØLand Transportation Office (LTO) Driver's License
ØProfessional Regulatory Commission (PRC) ID
ØOverseas Workers Welfare Administration (OWWA) / Integrated Department of Labor and Employment (iDOLE) card
ØCommission on Elections (COMELEC) Voter's 10 or Voter's Registration Record from COMELEC Head or Regional Office
ØPhilippine National Police (PNP) Firearms License
ØSenior Citizen ID
ØPersons with Disabilities (PWD) ID 

          B. Renewal of Machine Readable Passports (Maroon)

TREATED AS A NEW APPLICATION

           1. Personal appearance

           2. Accomplished application form
           3. Original copy of Philippine Statistics Authority (PSA) Authenticated Birth Certificate on Security Paper
           4. Married Females must also submit Original copy of PSA Authenticated Marriage Contract on Security Paper or Report of Marriage
           5. Original and copy of any of the following Valid IDs:

ØSocial Security System (SSS)/ Government Service Insurance System (GSIS)
ØUnified Multi-Purpose Identification (UMID) Card
ØLand Transportation Office (LTO) Driver's License
ØProfessional Regulatory Commission (PRC) ID
ØOverseas Workers Welfare Administration (OWWA) / Integrated Department of Labor and Employment (iDOLE) card
ØCommission on Elections (COMELEC) Voter's ID, Voter's Registration Record from COMELEC Head or Regional Office
ØPhilippine National Police (PNP) Firearms License
ØSenior Citizen ID
ØPersons with Disabilities (PWD) ID
ØSchool ID (for students)  

                C. Renewal of ePassports Core Requirements

            1. Personal Appearance
            2. Accomplished Application Form
            3. Current ePassport with photocopy of data page
            4. Original PSA authenticated documents that will support the change of name (if applicable)

ØMarriage Contract
ØAnnotated Birth Certificate
ØAnnotated Marriage Contract to show annulment/divorce/court ordered instruction
ØDeath Certificate of Spouse  

To ensure entry to countries with strict dress codes, all applicants are required to wear decent clothing for passport photo capture. Plunging necklines, sleeveless clothing, spaghetti strapped tops, see through tops, sando, tube tops, halters and the like are prohibited.  Earrings and colored contact lenses are not allowed during data capture. 

REQUIREMENTS FOR MINOR APPLICANTS

APPLICATION FORMS click here

               A. CORE REQUIREMENTS

  1. NEW

  1. Accomplished Application Form
                2. Personal Appearance of minor applicant and either parent or authorized adult companion
                3.PSA Birth Certificate
                4. Passport or Valid Government issued IDs of either parent
                5. School ID (if available)

 2. RENEWAL

                1. Accomplished Application Form
                2. Personal Appearance of minor applicant and either parent or authorized adult companion
                3. PSA Birth Certificate
                4. Passport or Valid Government issued IDs of either parent
                5. Current Passport of the applicant
                6. School ID (if available)

 B. SUPPORTING DOCUMENTS

In addition to the core requirements, the following SUPPORTING DOCUMENTS will be further required in the following cases:         

1. In case applicant has No PSA Birth Certificate/Report of Birth yet

• If born in the Philippines: Certified True Copy of Local Civil Registrar Birth Certificate authenticated by PSA
             • If born abroad: original copy of Report of Birth or first endorsement from Consular Records Division  

2. In case applicant is not accompanied by the parents during the application process

• Applicant must submit a Special Power of Attorney executed by the parent/s designating the minor's companion to assist in the application process. The Special Power of Attorney must be authenticated by the Philippine Embassy/Consulate if executed abroad
               • Passport or Valid Government issued ID of authorized adult companion

3. In case applicant is not traveling with parent

• Applicant must submit DSWD clearance and Affidavit of Support and Consent executed by the parent/so The Affidavit of Support and Consent must be Consularized by the Philippine Embassy/Consulate if executed abroad
             • Passport or Valid Government issued ID of authorized adult companion

4. In case applicant is an illegitimate child in custody of the Mother

• Personal Appearance of minor applicant and mother or authorized adult companion
             • PSA Birth Certificate
             • Passport or Valid Government issued ID of mother or authorized Adult Companion
             • If applicant is not accompanied by mother during the application process, applicant must submit a Special Power of Attorney executed by the mother designating the minor's companion to assist in the application process. The Special Power of Attorney must be authenticated by the Philippine Embassy/Consulate if executed abroad
             • If applicant is not traveling with Mother, applicant must submit DSWD clearance and Affidavit of Support and Consent executed by the mother. The Affidavit of Support and Consent must be authenticated by the Philippine Embassy/Consulate if executed abroad

               5. If the applicant is an Illegitimate child and mother is deceased / absent and father unknown
             

              • Personal Appearance of minor applicant and adult guardian
              • PSA Birth Certificate
              • Valid Passport or valid government ID of adult guardian
              • DSWD Clearance
              • Affidavit of Guardianship 

              6. If the minor applicant is undergoing or has undergone the process of domestic adoption

              • Personal Appearance of minor applicant and adoptive parents
              • PSA Birth Certificate
              • Valid passport or valid government issued ID of adoptive parents
              • Court Decree of Adoption
              • If applicant is not accompanied by adoptive parents during the application process, applicant must submit a Special Power of Attorney executed by the adoptive parents designating the minor's companion to assist in the application process. The Special Power of Attorney must be authenticated by the Philippine Embassy/Consulate if executed abroad.
              • If applicant is not traveling with adoptive parents, applicant must submit DSWD clearance and Affidavit of Support and Consent executed by the adoptive parents. The Affidavit of Support and Consent must be authenticated by the Philippine Embassy/Consulate if executed abroad. 

              7.  If the minor applicant is undergoing or has undergone the process of foreign adoption/Inter-Country Adoption Board (ICAB) adoption process
 

              • Personal Appearance of minor applicant and ICAB representative

              • PSA Birth Certificate/PSA Certificate of Foundling
              • Endorsement from ICAB
              • Certificate of Child Available for Adoption/Deed of Voluntary Commitment
              • Placement Authority issued by ICAB 13 of 20
              • Certificate of Issuance of Passport issued by ICAB

              • Clearance for Inter-Country Adoption

              • Child Study Report

              • DSWD clearance

              8. If the applicant is a foundling NOT for adoption

              • Personal Appearance of minor applicant and adult guardian

              • PSA Certificate of Foundling

              • Passport or Valid Government issued 1D of adult guardian

              • DSWD clearance

              • Affidavit of guardianship 

FOR THOSE BORN IN MALAYSIA AND SABAH

 APPLICATION FORMS click here

     Please see “requirements for Report of Birth" (click here)

Consular Fees

Guidelines for Processing of Passport Applications at the Embassy

Procedures when applying for a Philippine Passport:

1) Proceed to the Consular Section of the Philippine Embassy located at the ground floor, 1 Changkat Kia Peng, 50450 Kuala Lumpur;

2) Get a queue number; 

3) Wait for your number to be called at the screen;

4) Proceed to Window 1 and submit the required documents (see http://www.philembassykl.org.my/main/ - Consular Services for the details);

5) Please wait for your number to be called for the payment;

6) Proceed to Window 3 for the payment;

7) Please wait for your number to be called for the data capturing and encoding at Door 5;

8) If desired, arrange for delivery of the processed passport by mail or courier: Applicants can bring along a pre-paid, self-addressed envelope during processing or may make arrangements at any courier services. 

Release and Claiming: 

1) Passports usually arrive from Manila one to two months from the date of application. Wait for the availability of the passport through the Embassy's website http://www.philembassykl.org.my/finder/index.php;

2) If no prior arrangement for the delivery of the passport has been made, the applicant may personally claim the passport at the Embassy, bringing the official receipt and old passport; 

3) Only immediate family members are allowed to get the passport on behalf of the applicant. Immediate family members include father, mother, brother, sister, spouse, and children of legal age:

      a. The passport will only be released to an immediate family member with proper authorization letter.
     b. The passport of the minor applicant (17 years old and below) shall be released only to parents or adult siblings or to an authorized representative with Special Power of Authority or Affidavit of Support and Consent. Please bring the old passport of the minor, passport of the parent, official receipt and birth certificate of the minor. 

4) The applicant can also request a representative to claim the passport, bringing along the applicant’s old passport, official receipt, duly notarized authorization letter and an identification card/passport of the authorized representative.

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