If you ask people who work with data, you will get to know that combining Excel files or merging workbooks is a part of their daily work. Agree? A simple an example: Let’s say you want to create a sales report and you have
data of four different zones in four different files. Now: The very first thing you need to do is to combine those files in one single workbook and only then you can create your report further. The point is: You have to have a method which you can use for merging these files. Say “YES” in the comment section if you want to know the best method for this. Today in this post, I’m going to share with you the best way to merge data from
multiple Excel files into a SINGLE workbook. But, here's the kicker. This post will teach you something you need to learn to use in the real world data problem so make sure to read the entire post. Power Query is the best way to merge or combine data from multiple Excel files in a
single file. You need to store all the files in a single folder and then use that folder to load data from those files into the power query editor. It also allows you to transform that data along with combining. It works something like this: Make sure to download these sample file from here to follow along and check out this tutorial to learn power query. Note: For combining data from different Excel files, your data should be structured in the same way. That means the number of columns and their order should be the same. To merge files, you can use the following steps:
Now you have your combined data (from all the workbooks) into a single workbook. This is the moment of JOY, write “Joy” in the comment section if you love to use “Power Query for combining data from multiple files”. Important PointIn the above steps, we have used the table name to combine data from all the files and add all of it into a single workbook. But not all time you will have the same table name in all the Excel files and at that point, you can use the worksheet name as a key to summarizing all that data. One more thing: As I said, you can use a worksheet name to combine data with the power query but there are few more things which I want to share with you and you need to take care of those. Power Query is case sensitive, so when combining files make sure to have the name of worksheets in all the workbooks in the same letters. The next thing is, to have the same name for the column headers, but here the kicker: The order of the columns doesn’t matter. If column1 in the north.xlsx is column2 in the west.xlsx, Power Query will match it, but you have to have column names the same. So now, while combining files using power query you can use the worksheet name instead of the table name, and here you have "SalesData" as the worksheet name in all the files. You select it and click on the "Combine & Edit" and follow all the steps which I have mentioned in the above method. Why Power Query is the Best Way to Merge Data into a Single File?Merge Data from Multiple Workbooks When you don’t have the Same Name for Worksheets and data in TablesThis is the hard truth… …that in some situations, you won’t have the same name for worksheets and not all the data in tables all the time. Now, what you should be doing in that case? Well… …in this case, you must know how you can combine data from all the files and I don’t want to miss to share with this thing with you. ...so without any further ado, let's get started.
From here, we need to add a custom column to fetch data from the worksheets of the workbooks.
…at this time you have a new column in the table but next, you need to extract data from it.
The moment you click OK, you’ll get all the data from all the files into a single table… …you need to make some changes into it to make it PERFECT. If you notice, all the heading of the column are into data itself... ...so you need to add the column headings.
The next you need to exclude the headings which you have in the data table.
Now our data is ready to load into the worksheet, so, go to the Home Tab and click on the close and load. Congratulations! you have just combined data from the different workbooks (with different worksheets name and without any table). This is also important: At this point, you have merged the data into one table. But there’s one thing you need to do… …and that’s applying some formatting to it and making sure that it won’t go away when you update your data. Here’s what you need to do…
But the next thing is to make this formatting fix.
Now you have a query in your workbook which can combine data from multiple files... ...and merge it into a single workbook... ...even if the worksheet name is not the same or if you don’t have tables. And yes, you have also made the formatting fix. ? In the end,As I said, POWER QUERY is real and if you frequently use to combine data from multiple files then you must use this method… …as it’s a ONE-TIME setup. The most important thing is you when you use power query you can even clean the data from those files as well. I hope this tutorial will help you to Get Better at Excel. But now, you need to tell me one thing. Which method do you use to combine data from multiple files? Make sure to share your views with me in the comment section, I'd love to hear from you. And please, don’t forget to share this post with your friends, I am sure they will appreciate it. You must Read these Next
About the Author Puneet is using Excel since his college days. He helped thousands of people to understand the power of the spreadsheets and learn Microsoft Excel. You can find him online, tweeting about Excel, on a running track, or sometimes hiking up a mountain. How do I merge multiple Excel files in one workbook but in different sheets?You don't even have to open all of the workbooks you want to combine. With the master workbook open, go to the Ablebits Data tab > Merge group, and click Copy Sheets > Selected Sheets to one Workbook. In the Copy Worksheets dialog window, select the files (and optionally worksheets) you want to merge and click Next.
How do I merge Excel workbooks into one workbook?Open the original Shared Workbook into which you want to merge changes. Click the Tools menu and then select Merge Workbooks…. If prompted, save the workbook. In the file navigation dialog box, click the copy of the workbook that contains the changes you want to merge, then click OK.
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