How to upload photos to a shared google drive

A Shared Drive (*formerly called Team Drive) is a place where departments or official student groups can create, store, and search files/new Google Sites, without having to manage who owns what because the team owns the files/sites, not individuals. And if someone with access to the Shared Drive leaves the team, the files stay in the Shared Drive. You can belong to multiple Shared Drives, and they'll all be available wherever you access your My Drive. Shared Drives work very similarly to your Google My Drive.

Note: You cannot move (or create) Google Forms with File Upload questions to Shared Drives

Learn more about using Shared Drives.
Learn more about Roles and Permissions in Shared Drives.

In this article you will learn:

• Moving Multiple Files over from My Drive to a Shared Drive Efficiently
• Moving a File While Viewing It 
• Downloading a My Drive File or Folder and Uploading it to a Shared Drive
• Permissions: Share > "People with Access"

Moving Multiple Files over from My Drive to a Shared Drive Efficiently

Managers of the Shared Drive decide, and have full control over, the folder structure so it is important to decide where files should go, what folders to recreate, and what should move over from a My Drive. Please note that Managers can move files over and not folders from My Drive to a Shared drive.

Select multiple files using keyboard shortcuts for efficiency!

See this video: Moving Multiple files from My Drive to a Shared Drive 

Moving a File While Viewing It

You can save files to the Shared Drive while viewing them by clicking the Move button near the title of the document: 
Note: You cannot move (or create) Google Forms with File Upload questions to Shared Drives

Downloading a My Drive File or Folder and Uploading it to a Shared Drive

You can download any file or folder that is shared with you in My Drive and then upload the folders and files to a Shared Drive.

1. To download a folder or file right-click on it and select Download. 
   
   
2. This will convert all Google native files (Documents, Slides, and Sheets) to its comparable Microsoft file (Word, Powerpoint, and Excel). This will not affect editing of these files. You can edit a Word file just like you would edit a Doc in Google Drive.

Note: Downloading takes up space on your hard drive. You will need to ensure you have enough free space for the download.

1. Then open your Shared Drive, right-click in the workspace area and select upload file or folder
   
   

Permissions: Share > "People with Access"

When you drag files over from My Drive to a Share Drive, they will 

• RETAIN the editors, commenters, and viewers of the file (as Guests) and
• GAIN the managers, members, contributors, and viewers of the Share Drive (as Members)

Please be assured: No one loses access to files when they move from My Drive to a Shared Drive. 
Any members of the Shared Drive are added as Members to the document. You can click Share to look up Guests and Members.

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Social networking sites like Facebook have made it easy to share and communicate online, especially when sharing photos. While social networks offer a convenient way to post photos online, they don't provide much privacy. If you prefer not to share your photos with everyone, there are several ways to share your photos privately.

Sharing photos privately online

If you need to share a photo privately, you can simply attach it to an email message. It's important to realize, however, that email isn't too convenient for sharing lots of photos. Because photos are usually large files, you won't be able to attach more than a few pictures to any given message.

Rather than sending multiple emails with lots of attachments, you can upload all of your photos to a cloud-based storage service. Once you get started, it's easy to share an entire gallery—for example, pictures from a recent vacation—privately with a specific group of people.

Visit Understanding the Cloud in our Computer Basics tutorial to learn more about cloud storage.

To share photos from Google Drive:

In the example below, we'll share a gallery of photos with a specific group of people from Google Drive, one of the most popular cloud-based storage services available today. The process will be relatively similar for other services.

You'll need a Google account to use Google Drive. The people you share with will also need to sign in with Google accounts to view the photos. Check out our Creating a Google Account lesson to learn more.

1. Upload the desired photos to your Google Drive (if you haven't already), and move them into a folder.
2. Click the folder to select it, then click the Share button at the top of the page.
   
3. The Share with people and groups dialog box will appear. In the Add people and groups field, type the email address(es) of the people you'd like to share the photos with.
   
4. Click the drop-down arrow to decide whether they can edit, comment or just view the folder. If you give them permission to edit, they'll be able to add and delete photos from the folder.
   
5. Once Notify people is checked, you can type your message in the field. When done with your message, click the Send button.
   
6. If you want to change who has permission to access the folder, select the folder then click the Share button at the top of the page.
   
7. Beside each person's name is a drop-down arrow, click it. Then, select the option you want from the list.
   
8. When you are finished making changes, click the Save button.
   

If you want to share photos from Google Drive without requiring the recipients to have a Google account, you can share a private link. Visit our lesson on Sharing and Collaborating from Google Drive to learn more.

To learn more about using Google Drive, check out our Google Drive tutorial.

Other ways to share photos privately

Some of these sites mentioned below may require a paid subscription plan.

• Shutterfly
  In addition to sharing photos privately with the people you choose, Shutterfly gives you the option to purchase high-quality prints of the pictures you upload.
• Dropbox
  If you only plan to use cloud-based storage to share photos, Dropbox provides a simple interface and sharing options.
• Google Photos
  If you take a lot of photos, you may want to consider using a photo managing application, such as Google Photos. Because it's made by Google, you'll have all the same sharing options as you would in Google Drive.

Use your best judgment when sharing

Remember, no matter how you share a photo, someone can always reshare it (just like private emails can be forwarded). Be aware of the possibility that a private photo could be shared with more people than you expect. You should never share a photo that could ultimately prove to be embarrassing or inappropriate if seen by the wrong person.

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