How to share contact labels in gmail

Here is how to share Gmail™ labels and emails with our Chrome extension:

How to Install Chrome Extension

1. Install the cloudHQ Chrome browser extension Gmail Label and Email Sharing from this location: https://chrome.google.com/webstore/detail/gmail-label-sharing/pmmaemmobdmccnfepmkckendmealjapo :
   
   
2. Add the extension to Chrome:
   
   
3. Once installed in Gmail you will notice ‘Share Label’ icon on the upper right-hand side of Gmail when you click on any label:
   
   

How to use Gmail Label and Email Sharing

1. Go to Gmail and log on to your account.  
2. You should see “Share Label” when you right-click on your Gmail label:
   

3. Or you should also see “Share Label” on the upper right-hand side when you click on any labels:
   

4. Select the Gmail label you want to share and choose options how you want it shared to your members:
   

5. Input invited member’s email address and optional message to invitees, then click “Share label”:
   

6. A cloudHQ notification will display when you have successfully shared your Gmail label and shared emails:
   

7. You should see a ‘Share’ symbol beside your shared Gmail label, which means it has been successfully shared via cloudHQ:
   

 
If you want to share sublabels only, the easiest way is to use our web interface using these instructions: Sharing sublabels only.

With Shared Contacts for Gmail™, you can:

→ Share Contact lists (Google Contacts labels) with specific users or groups of users (mailing lists)
→ Share Contacts with Google workspace™, G Suite and @gmail.com users
→ Modify or add shared contacts in the shared groups in  one click
→ Manage permissions at the users or group level (Read Only/Can Edit/Can Delete/Can Share)
→ Available as a web dashboard, Gmail Add-on, Chrome extension for Google Contacts,  Android App and iOs Iphone/Ipad App
→ The shared contacts appear in autocomplete of Gmail™, Drive™, Calendar™, Meets™, Google Voice™,  your phone contacts, Whatsapp, and hundreds of other integrated apps.
→ Add comments to your contacts and mention your colleagues
→ Add, edit and access Shared Google Contacts from any device
→ Synchronize contacts instantly with all the devices of your team members
→ Restore deleted contacts within an unlimited period of time
→ Compliant with privacy regulations (GDPR/RGPD, HIPAA, SOC2 ...)
→ Integrates with most CRMs and IP phones systems

Shared Contacts for Gmail™ lets you share Google Contact lists or groups. You can share your Gmail™ contacts or share Google Contacts™ with other Gmail™ & Google Workspace™ (G Suite) users in a matter of seconds. If you use Google Services and Google Contacts™ as your contacts manager then Shared Contacts for Gmail™ is especially designed for you, to give you enhanced contact sharing capabilities.

You can create as many contact groups as you like and share your Google contact groups with as many Gmail™ and Google Workspace™ (G Suite) users as you like. Not only this, it also lets you define access permissions for the shared Google Contact labels. These permissions include view only access, editing permission, sharing permission, and permission to delete Google Contacts. You can also share Gmail™ contacts with other domain users and even free Gmail™ users in a matter of a few clicks.

You can also backup your Google Contacts™ with our app. In addition, our intuitive interface and strong integration helps you edit and share contacts directly from Gmail™ and Google Contacts™, without having to login to your app dashboard. 

We have built Shared Contacts for Gmail™ in a way that can make it extremely easy for you to share Google Contacts™ with any Gmail™ and Google Workspace™ (G Suite) users. Simply install our app and start sharing your Google Contact Labels.

There are many ways to share your Gmail Contacts with other people. Some are easier than others. We aim to guide you on the best and simplest way.   

The best way: Share Google Contacts Labels

The best practice is to organize your contacts into labels in Google Contacts Manager and share them using the Shared Contacts for Gmail Plug-In. 

Step 1: Create your contact labels

A label is an easy way to group contacts together. These groups are like personalised ‘mailing lists’. For example, you could have a ‘Staff Group’ with all staff included. Then a “Vendors” group to list your vendors emails, phone numbers and useful information. Then a “Clients” group etc.. The number of label is unlimited. 

Step 2 : Share your Google Contacts

Now you can share these labels with you coworkers as follows:

1. Make sure you have installed Shared Contacts for Gmail
2. Click on the Share
   
   icon to open the sharing popup
3. Select users or users groups you want to share this contact group with
4. Click on “Share”
5. Define the access permissions for each user/group (Read Only, Can Write, Can Share)
6. That’s it! All the users will know see and these contacts in their Gmail address book 
7. If they have edit permissions, they will also be able to edit these contacts or add new ones  

Pros: Seamless. Efficient. The only viable solution to share and collaborate on Google contacts.

Cons: It requires to install an additional plugin.  

The tedious way: import/export csv files

Create Excel files with the contact information you want to be included. You can then export this as a CSV file and send this CSV file with your colleagues who can then upload the CSV file into their own personal Google Contacts manager. 

Pros: It is entirely free!  

Cons: This is labour intensive and contacts never get updated in real-time.

The business way: Use a CRM

There are many of these on the market. Salesforce and Hubspot are the most popular. There is also Zoho CRM software. All of these are good if you’ve got a large sales/marketing team working in collaboration with each other. 

Pros: CRMs allow to log every customer interaction and create automation.

Cons: CRM software are often designed for organizations of a certain size. This comes with an equally large price tag! 

The limited way: Contacts Delegation

The Google Contacts Delegation Feature allows you to let another Google user to access your contacts. The delegated user will have full editing and deleting permissions on your contacts. 

How does it work?

1. Open Google Contacts
2. Click on “Delegate Access”
3. Select the account to whom you wish to give access
4. This person will then access to all your contacts
5. Note: the delegated user will not have access your labels (contact groups)

Pros: No third-party to install.  

Cons: Only available for G Suite paying versions. No access restriction: You are giving access to all your contacts. Impossible to share with users from other domains. Impossible to share with groups of users. Impossible to use the delegated contacts in Gmail or to find them in you mobile or in Gmail and Google Contacts search bar.

How do I share a Google contact label with another user?

How do I share a contact group in Gmail?

How do I export labels from Google Contacts?

How do I share a contact list?