Use this method when you know the email address (Hampshire or otherwise) of everyone with whom you are sharing. Show
Share a single item using a linkUse this method when you don’t know everyone’s email address, aren’t sure if they all have a Google account, or simply want a document to be more widely available. You can have the link only available to the Hampshire community, or to the whole world.
Sharing a FolderIf you plan to collaborate with a group of people on a recurring basis, such as within a department or for a class, we strongly suggest creating a shared folder or a shared drive (see below). Then every item placed in this folder will automatically be shared with the group. Create a folder
Then, share the folder:
Shared DrivesShared drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device. Unlike files in My Drive, files in a shared drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done. Not sure whether to use My Drive or a shared drive?Ask yourself these questions:
If you answered "yes" to both questions, creating a new shared drive is a good idea. If the files are for a variety of projects, create multiple shared drives. For a comparison of My Drive and shared drives, see Differences between My Drive and shared drives. View What can you do with shared drives? to get started Changing ownership of a file or folderYou may want to assign someone else to be the “owner” of a file or folder. The owner has complete control over access, visibility, and can choose to delete the file. How to change ownersYou can change who owns a file or folder in Drive.
Transferring ownership to or from a non-Hampshire Google accountSome of us may have Hampshire-related documents “owned” by a personal Google account. A best practice would be to transfer these items to be owned by your Hampshire account. While you can transfer ownership between Hampshire College accounts, you can’t transfer ownership to or from a non-Hampshire account! Unfortunately, the only workaround at this time is to download all the files from your personal account onto your computer, and then re-upload them when logged into your Hampshire account. If you're thinking about transferring files, have a look at Google's Takeout service; it provides options for downloading an archive of all your data, including Drive files. How do I create a link to shareable file?Create a shareable link
Creating a shareable link makes it simple to share a document in an email, document, or IM. Select Share. Select Link settings if you want to change permissions. Select Copy Link and share the link however you want, like in an email, document, or IM.
How do I create a Google link?Use links. Open a doc, sheet, or slide.. Click where you want the link, or highlight the text that you want to link.. Click Insert. Link.. Under "Text," enter the text you want to be linked.. Under "Link," enter a URL or email address, or search for a website.. Click Apply.. How do I create a Google shared file?Choose who to share with. Go to drive.google.com.. Select the folder you want to share.. Select Share .. Enter the email address or Google Group you want to share with. ... . To decide what role people will have with your folder, select Viewer, Commenter, or Editor.. How do I create a link to upload files to Google Drive?File Upload or Folder Upload. Choose the file or folder you want to upload.. On your computer, go to drive.google.com.. Open or create a folder.. To upload files and folders, drag them into the Google Drive folder.. |